AI@Enpro: Enpro's Gen AI Policy

Artificial intelligence (AI) is transforming the way organizations operate, driving both productivity and creativity. However, with this power comes the need for responsibility and security. At Enpro, our Generative AI Policy outlines key practices for safeguarding information while ensuring compliance with legal and ethical standards.

This post will highlight critical elements of our Generative AI Policy, focusing on the use of authorized tools, the handling of confidential information, and the importance of verification.

Understanding Authorized AI Tools

A major principle of Enpro's Generative AI Policy is that employees should use only authorized AI tools, like Microsoft Copilot.

These applications have been carefully vetted for security and compliance. For example, Microsoft Copilot enables efficient workflows while maintaining strict standards to protect sensitive data. By limiting access to approved tools, we significantly reduce the risks of data breaches and misuse, which can have serious consequences.

Handling Confidential Information

An essential aspect of our policy is the restriction on inputting any confidential, proprietary, or personal information into AI tools without prior approval from Enpro's IT and Legal teams.

This includes sensitive materials like customer data, employee records, and internal financial reports. By observing these restrictions, we mitigate risks and protect both individuals and the larger organization from potential data security threats.

Even if an AI tool looks safe and user-friendly, it does not ensure compliance with our privacy standards. Employees must be vigilant in respecting the confidentiality of all managed data and refrain from using unauthorized AI tools.

Importance of Verification

With AI's ability to produce seemingly accurate information nearly instantaneously, verifying AI-generated content is crucial. Even if the data appears correct, employees must double-check it before use.

AI systems can occasionally generate errors, spread biases, or create fictional data. For example, studies indicate that AI models can misinterpret context up to 30% of the time. Therefore, it is the employee's responsibility to verify the accuracy of any AI output to meet our standards for reliability.

This diligent approach not only upholds Enpro's reputation but also enhances the quality of our work. By nurturing a habit of careful verification, we build a culture of accountability and thoroughness in our operations.

Creating a Culture of Responsibility

As we integrate AI into our daily activities, cultivating a culture of responsibility is vital.

Employees should feel confident to seek assistance from the IT and Legal departments if they are unsure about using any AI tool or handling sensitive information. Regular training sessions can help familiarize staff with our Generative AI Policy, enhancing their knowledge of compliance and ethical practices.

Encouraging open discussions about experiences with AI—both challenges and successes—enables teams to share insights and learn from one another. Emphasizing safety and compliance helps reinforce the significance of following our policy in everyday operations.

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See how Enpro's Generative AI policy can help it's employees and customers keep their data safe while retaining AI's benefits to productivity.

Here's a short video to help you learn about Enpro's AI Policy.

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Now let's try something to help you test what you've learned so far! Take this short quiz on Enpro's Generative AI Policy and see how you do.

Start by looking through the questions and once you've picked your answer, click on the ">" icon beside "Correct Answer" to reveal the answer.

What is the main focus of Enpro's Gen AI Policy blog post?

• Marketing strategies for AI products

• Sales techniques in AI sector

• Guidelines for developing and using AI responsibly

Correct Answer

What is a key risk associated with AI that Enpro's policy highlights?

• Privacy violations

• Increased productivity

• Enhanced creativity

Correct Answer

What is one of the primary reasons for having an AI policy according to Enpro?

• It promotes innovation

• It ensures compliance with regulations

• It increases company revenue

Correct Answer

How does Enpro recommend managing AI compliance?

• Constant monitoring and review

• one-time setup

• Exclusively technical evaluations

Correct Answer

Why should employees be educated about Enpro's Gen AI Policy

• For professional growth

• For ethical application of the software

• For cost reductions

Correct Answer

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Key Takeaways

Enpro's Generative AI Policy strives to guide employees towards responsible and secure uses of AI tools. By utilizing authorized platforms like Microsoft Copilot and diligently safeguarding sensitive information, we can harness the advantages of AI while mitigating potential risks.

Moreover, verifying the accuracy of AI-generated information is critical, as it fosters accountability within the organization. Adopting this policy with intention and diligence positions Enpro as a leader in ethical AI practices, setting an example for security and compliance in our industry.

As we progress, let’s remember that every team member plays a crucial role in successfully implementing this policy. Together, we can responsibly harness the potential of AI, creating a safer and more innovative workspace for everyone.